GHSLA Meeting Minutes

Georgia Health Science Library Association
Annual Meeting Minutes, Sea Palms Golf & Tennis Resort, St. Simons, GA,
March 16, 2000

Call to Order: Carolyn Brown called the meeting to order at 9:14 a.m.

The Executive Board was introduced: Carolyn Brown, President; Pauline Hollmann, Vice President, Program Chair, Nominating Chair; Paula Christian, Treasurer; Donna Trainor, Immediate Past President, Strategic Planning Chair; Cathy Woolbright, Secretary; Marilyn Barry, Webmaster; Roxanne Nelson, Membership Chair; Jan LaBeause, Miriam Libbey Chair; Rosalind Lett, Continuing Education Chair.

Approval of Minutes: Sharon Cann made a motion that the minutes of last years GHSLA Annual meeting at Unicoi be approved; Carol Burns seconded the motion.

Officers' Reports

Secretary: Cathy Woolbright reported that the only correspondence was to respond to a Y2K compliance survey from the state in the nature that our association did not meet the criteria for a needs assessment of our Y2K compliance. Thanks to the generosity of Paula Christian and St. Joseph's Hospital, Atlanta, GHSLA has new stationary with our new color logo.

Treasurer: Paula Christian reports that GHSLA has $11,000 currently in the Treasury, which will be enough to meet this annual meeting's expenses.

Parliamentarian: Cathy Woolbright reported for Sheila Griffin that all of the GHSLA Executive Board meetings between April 1999 and March of 2000 were held in accordance with Robert's Rules of Order, Newly Revised.

UPDATE Editor: Carolyn Brown reported for Mia Sohn White, UPDATE editor, in Mia's absence. The UPDATE was printed at approximately $40 an issue, with the exception of the annual meeting issues which came to about $100 an issue. Mia asks for member input and contributions. This coming year will be Mia's third year as UPDATE editor, so the membership needs to be thinking ahead as to volunteers for the position of editor.

Webmaster: Marilyn Barry thanked Ingrid Hendrix, Alex Charles and Lee McCarley for their help in the ongoing development of the GHSLA website. Lee McCarley will become the new GHSLA Webmaster for the year 2000/2001.

Committee Reports

Program: Pauline Hollmann extended thanks to all involved in planning this year's meeting. Ideas for next years program should be forwarded to Cathy Woolbright. Perhaps a survey of the membership for ideas for next years meeting would be appropriate. Pauline reminded attendees of check out time and announced that the CE courses would have a break scheduled to accomplish check out. A change in the published program was announced. Toni Yancey will be giving the NN/NLM update from 3:30 - 4:30. At this point, Carolyn Brown introduced Beth Wescott, the NN/NLM coordinator.

Continuing Education: Rosalind Lett thanked Lee McCarley for his help on the CE committee. For the EBSCO Electronic Resources class we currently have 19 members signed up, with 12 signed up for the New Docline class. She announced that both classes still had openings if anyone would like to add a class.

Miriam Libbey: Jan LaBeause announced that on this 10th Anniversary of the Miriam Libbey Speech, Carol Burns would be the lecturer. A commemorative program has been compiled listing past lectures and lecturers, and Ms Libbey's obituary. Paula Christian of St. Joseph's Atlanta was responsible for the printing of the programs. 
Jan thanked Mary Lynch and Ellen Cooper for serving on the committee.

Nominating: Carolyn Brown reported the members of the committee as being Carolyn Brown, Chair, Gail Anderson, Pamela Queen, and Kathy Torrente.

Membership:  Roxanne Nelson reported an increase in membership. Last year at this time, the membership was at 47. This year's membership is 64, with eight honorary members. Sharon Cann is an attending honorary member. Sharon was last year's nominee for honorary member, so Carolyn Brown read the letter nominating Sharon. Roxanne introduced new members who are attending this meeting.

Strategic Planning: Donna Trainor thanked Ingrid Hendrix and Elaine Powers for their participation on the committee. The committee focused on the new strategic plan formulated from members input at last years Strategic Planning forum. These included: (1) improving communication - A GHSLA discussion list will be established, hosted by the Medical College of Georgia's Greenblatt Library. The discussion list will become active one month after MCG receives members email addresses from the Membership Committee Chair.

Consumer Health: Jan LaBeause has a project for the Consumer Health committee. A Physician Assistant, Jim Labus, needs help with the resources chapter of a book on preventive health for patients (published by Saunders.) The chapter will consist of annotated web sites on subject areas defined by the chapter titles. The group would receive $10 per page, and Jan LaBeause would become Chair of the Consumer Health committee. Jan estimates she will need at least six members to help locate the resources. GHSLA will receive the credit in the book. Our chapter would be Chapter 27 "Resources." Each subject area will need from six to twelve references. There is a three-month time frame. Jan would need each members output by May 1st so that she can begin compiling and editing for final submission. Jan passed around a summary of the project with subject areas listed. She asked interested members to please indicate the chapter topics they wanted to work on and then to return the sheets to her. GHSLA will take this project as its Consumer Health initiative.

New Business

Bylaws: Sandra Franklin reported on the proposed change to the bylaws to move the responsibility of Nominating Chair from the Vice President to the Past President. This presentation will be followed with a mailing of the ballot to members for final vote.

Presidential Vacancy: Donna Trainor took over the meeting at this time to explain the situation which has arisen as a result of the current Vice President/President-elect having accepted a job out of state, necessitating Pauline Hollmann's resignation. Traditionally, the role of Vice President would fall upon the person holding the Secretary's position. However, this year's Secretary is nominated as Vice President and Program chair, and so declines the opportunity to serve as President. After consulting the bylaws and Sandra Franklin, it was determined by Article 5 that all other vacancies outside of the Presidency would be filled by appointment of the Executive Board. The Executive Board has asked Carolyn Brown to assume the Presidency for a second term. A vote was called for, Kathy Torrente moved for a motion accepting Carolyn Brown's appointment for a second term as President. Rosalind Lett seconded. Jan LaBeause called the question and the vote was unanimous to accept Carolyn's appointment. The floor was turned back over to Carolyn.

2001 Meeting in Columbus, GA: The 2001 annual meeting will be held in Columbus, Georgia in March. An invitation will be extended to the ALHeLA (Alabama Health Libraries Association) for the meeting to be a combined meeting. Cathy Woolbright invited members to next years meeting, highlighting some of Columbus and the areas attractions. A video set up in the next meeting room will be playing as members arrive. The video shows the Columbus area.

Election of New Officers: The slate of officers for the 2000-2001 year were presented: 
President: Carolyn Brown, Health Sciences Center Library, Emory University; Vice President: Cathy Woolbright, Simon Schwob Medical Library, Columbus, GA; Secretary: Michael Shadix, Roosevelt Warm springs Institution, Warm Springs, GA; Treasurer: Paula Christian, St. Joseph's Health System, Atlanta, GA; UpDate Editor: Mia Sohn White, Health Sciences Center Library, Emory University; Parliamentarian: Beth Poisson, Family Practice Center, Morehouse School of Medicine, Atlanta, GA; and Webmaster: Lee McCarley, Southwest Georgia AHEC, Albany, GA.
Rosalind Lett moved to accept the slate of officers as presented, and Faye Evatt seconded. The motion passed.

Announcements: Karolyn Kavanaugh will be walking in the Avon Breast Cancer Walk in Atlanta. Her commitment is to walk 20 miles a day. Anyone who wishes to support her endeavor is asked to see her during the GHSLA meeting.

Adjournment: 10:58 a.m.

 - Respectfully submitted, Cathy Woolbright, Secretary

Last Update: May 2006
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